I. Approve minutes from last meeting
Unanimously approved
II. Updates for items discussed at last meeting
A. III.A T Shirt Design Nawelle said she’s on track and should have us a design to review by the 18th.
B. III.B Facebook
After reviewing Jessica’s notes concerning Facebook, Charlotte felt the project was too much.
Wayne will see if his daughter Laura is willing. This duty will take approx 1 hr a day about 4 days a week
C. V. Date correction for Apex Bank July 1st, not the 2nd.
III. Event and Volunteer Coordinator
Volunteer Coordinator
Valori asked to be considered as the Volunteer Coordinator, but after reviewing this position with her parents, she’s decided to continue in her past role as the department head for Crowd Interaction.
Event Coordinator
An event coordinator and social media person are needed as soon as possible. The volunteer coordinator is not as pressing.
The event coordinator needs to be:
1. Willing to investment quite a few hours a week; mainly the first few months and then the last few months leading up to the event.
2. Realize they will be communicating directly with the department heads to help guide them and help them stay within the primary vision of the event.
3. Realize they will also be responsible to structure the event schedule and communicate all this to the Department heads.
Mr. C. Will talk with Mr Kevin T. and other event coordinators to learn what the SOP’s and skill sets are needed to fulfill this responsibility.
IV. Discuss department budgets and needs
A. Encampment
From Robert
-No budget needs
-We need to possibly find another lot to split the German and Allie camps
-Investigate the Possibility of leveling the encampment lot. Cost between $1000-$1500
-Add “no vending” in the camp
-Need to add water spicket and trash cans
-Find someone else to handle the loading and unloading of spectators during the vehicle rides
-Bring back the awards for volunteer and reenactors
-Set up the Marines and Japanese on the courthouse lawn
(Because we are highlighting Marines this year)
B. Event Program
2016 cost was $1200. Need to update the program (possibly hire someone to update it)
C. Stage
-Need some sort of cover for the speakers and the sound guys
-Have a cooler of ice with water for speakers
-Gari is asking if RWWII wants to purchase the 6 tents she bought last year to help shade the spectators.
D. Homefront Kitchen
$60 was spent of food
E. Security
Golf carts-how many will Zack need? (last year they were paid for by the city)
F. Traffic
$100 for emergency situations. Golf carts are needed for his area.
G. Café and Canteen
Unknown at this time
H. Evening Dinner
$2400
I. Info/Registration Booth
$100 Merchandise for resale, couple reams of paper, toner for printed material, etc
J. Photography
$300 (camera rental)
Tim Porter wants to set up a old time photo booth in the encampment.
Possibly live stream?
K. Vets
$1800 was spent in 2016. $1300 is being requested this year.
L. Crowd Interaction
$400
M. Lodging
for main speakers, sound guy, special reenactors,
$2500
N. Lunch
$4,000
O. French Fronts
Town Decor Unknown
P. Printed material
$800
Q. Merchants of Cool
$1500 unanimously approved
V. Other items of business and updates:
April 29th Car show in Mt. Pleasant starting at 8am
Used book store possibly setting up a vendor with history of the war on books that occurred during WWII
Possibly doing a book burning little skit before a battle
Obtain a list of the timeline for all the graphics that Jessica has done in the last couple years and pay someone to do it all.
VI. Set date for next meeting.
April 10 5:30 at Casa Granda restaurant in Hohenwald
