I.  Approve minutes from last meeting

Unanimously approved

II. Updates for items discussed at last meeting

A. Point II. G.  4 & 5

1. G4 Who’s eligible to vote?

Decision:  Department heads and others in supervisory roles.

2. G5 How, if ever, are board members removed?

Decision:  The reasons for being removed are as follows:

• Not following the Vision or Mission statements, Not being involved in the meetings (for any reason including but not limited to relocation, family issues), or Character issues (following the qualification of elders).
• If a member is removed for any reason, the person with the next highest votes (6th) will be appointed in their place.

At this time, the board has set these paramiters for points 1 & 2, but will likely revisit this discussion at a later date.

B. Point V. A. B. & C.

1. V.A. Spreadsheet

Brad has tentatively agreed to take this area over. The computer has Access software loaded and is ready for Brad to start. He’s going to be contacting Jessica and Ellen to see what all they did to build RWWII’s 2016 Google spreadsheet.

2. V.B. Website

Charlotte and Anthony agreed upon $500 for maintaining RWWII’s website for 2017.

3. V.C. Graphics:

Isaac forwarded to us his latest poster draft last week.  Isaac’s bill so far is $300. I asked him to prepare all the graphics for the different poster sizes and the post cards we use as invite cards and he agreed to do this.  If we approve his design, I’ll asking him to correct the date to the 23rd and 24th and send us and Charlotte the final proofs. Once this is finished, I’ll update you all with Isaac’s final bill.

C. Point VI. Discussed local church concerns.

The following document was submitted for discussion:

Affiliation RWWII is not directly connected to a specific local NT church, but it is our desire to work alongside our local community and other Christians that acknowledge the basic tenants of the Christian faith as outlined in CAMP, International’s Doctrinal Statement

http://campintl.blogspot.com/2008/05/mission-statement.html

Accountability RWWII is committed to be accountable to one another and the community in which we live.

Aim and Aspiration RWWII’s aim and aspiration is to glorify God through the proper application of Living History, Education and Honor.

Decision:  unanimous approval.

D. Point VII  Discussed Event and Volunteer coordinator.

Decision:  Once the official dates are posted on our website and Facebook along with our new posters, we plan on sending out info as to our current department head vacancies and qualifications for each.

E. Point IX  Budget

2016 total income will be emailed to the board.

III. New positions to be filled

A. T Shirt design

Nawelle has agreed to design the TShirt for $200 and should have it done by March 18th

B.  Facebook

Jessica and Ellen suggested asking Charolette Boyer if she would be willing to do this. The info posted on the website, is basically the same info posted on Facebook.  I’ve not asked Charlotte yet.

Decision:  All in favor of Mr C contacting her this month.

IV. Establish rules for submitting topics for the board’s agenda and non-board members participation in board meetings:

A. Submitting topics for future board meetings must be done with the following criteria:

1. The topic to be considered must be a written request with the following information attached:
a. A short note of explanation of the topic to be discussed
b. A list of departments this topic might affect if a decision were to be made by the Board.

2. The written request should be submitted to the Board members at least 10 days before the next Board meeting so that it might be considered by the Board and officially placed upon the agenda for the next meeting. It will then be the responsibility of the Board Chairman establish the official agenda, the order of priority, and publicly publish the agenda 7 days before the next Board meeting. The purpose of this notification will be to encourage RWWII’s department heads and volunteers to come to the next scheduled meeting to hear the Board’s discussion and possibly participate in the discussion of specific topics. We are encouraging this because the board needs to hear cautions our volunteer teams may have, words of clarification, and be unified in the decision making process.

Non-board members attending meeting must accept that board decisions are final.

B. Participating in board meeting discussions by non-board members.

If a non-board member wishes to speak up during a Board meeting, the following rules are set in place to establish order and unity:

1. If a non-board members desires to participate in the discussion of any item on the Board’s agenda, it is strongly encouraged that they notify the Board Chairman in writing 24 hours before scheduled meeting.
2. During the meeting, when a Non-Board members wishes to speak up, they need to be recognized by the Board Chairman for permission to speak.
3. The input from the non-board member needs to stay on track with the topic at hand and needs to add value to the topic being discussed.

Decision:  Unanimous decision for both A&B;

V. Opportunities to display and promote RWWII 2017 at other events

• March 24-25 Blooming Arts; Linden Booth display
• April 1 Coker Tire Cruise-in;  Chattanooga Booth display and USO presentation
• April 8 Historic Granville; Granville, TN one on one contact.
• April 22-23 Heritage Days; Peachtree GA Booth display
• July 2 Apex Bank of Camden; Waverly TN USO presentation

VI. Groups RWWII is pursuing to attend RWWII 2017

• WW2 Armor Orlando FL
• Kelly’s Zeros Columbus GA

VII. Other items of business and updates:

Things to be done between this meeting and next:

Look for an event coordinator, volunteer coordinator, and a Facebook manager.

Discuss department head budgets and what each department head want to do with theirdepartment concerning budget, supplies, items needing built and time management.

VIII. Set date for next meeting.

5:30 on March 15th 2017 at Casa Granda Mexican restaurant in Hohenwald