I. Approve minutes from last meeting
Unanimously approved
II. Updates for items discussed at last meeting
A. Facebook We are looking into the possibility of Cassy Asher taken responsibility for social media.
B. Event Coordinator Esther Courter had stepped forward asking to be considered for this position. Desiring to meet with Mr Turley before final commitment.
C. Update on past events attended (only attended Chattanooga went really well a lot of traffic to the booth)
Next one coming up is WWII Heritage Day’s at Peachtree City GA. April 22nd-23rd
D. Gari’s pop up tent request Thomas makes a motion to buy all six at $600 Charles seconds, 4 in favor, Mr D. apposed
E. T-Shirt design Thomas makes motion to have Charles get with Nawelle to complete the T-Shirt design. All were in favor of this decision
III. Update from Brad concerning spreadsheet progress.
Taken and downloaded the database from last year and inputted it into the new program
We need to get more data from the previous department heads and volunteers.
We should be able to get it all upload to a master calendar with reminders automatically sent out.
Brad is willing to meet with all the heads and get all this data compiled
He will also try and meet with Jess and Ellen to see what info they have but have not loaded yet and find out what other info we need
He suggested we sit down with the coordinators and “white board it” So that we can lay out the entire event and to find all the little nitty gritty you will know what you have and what you need
IV. Finish setting budget for departments (the budget will be officially approved at the next Board meeting)
A. Encampment $120 ($1,500 if we level the lot)
B. Printed Material (programs, posters, invite cards) $2,000
C. Stage Manager $1,500 sound guy, PA speakers, mics,
D. Homefront Kitchen $200
E. Security ?? (Golf carts?)
F. Traffic $100 (Golf carts?)
G. Café and Canteen ??
H. Evening Dinner $2,400
I. Info/Registration Booth $3,500 Merchandise to be resold
J. Photography $300
K. Vet Care Team $1,300 (Golf carts?)
L. Crowd Interaction $400
M. Main Speakers ?? $2,300 ??
N. Lunch $4,000
O. French Fronts ??
P. Music $1,600 Merchants of Cool, song sheets, etc
Q. Props and miscellaneous items?? Main stage, tables, chairs, portable bleachers…
R. Fireworks $750
S. Special groups or equipment BT-13 Air plane $500; Tanks ?? US & German ??
V. Set a date to meet with all department heads and volunteers
Main goals are: Meet the Board, Updates concerning decisions the Board has made, Work through town setup, Talk about battle scenarios, Budget and fund raising, etc… Tentatively set for June 3rd at the Courter’s home.
VI. Establish rules for golf cart use.
To be determined but unanimous understood that we NEED rules of operation and authorized use.
VII. Other items of business and updates:
Update from Charles about the book display
Has found a pair of brothers who have offered to loan some of thousands of these war time books and possibly may come to be available to talk at the booth
Something we really need to think of portable bleachers being able to accommodate another 200 spectators
VIII. Set date for next meeting.
May 10th
